When you find the job that you want to apply for, the first thing you have to do is to make a great proposal.
Proposal writing is often the part that most freelancers want to skip. However, it is the first and at the same time, a crucial step that leads you to the desired job position.
Therefore, it is essential to show your skills and knowledge in the right way.
Website Planet points out that 50% of organizations have increased the use of freelance workers in the last five years.
This means that the demand for freelancing is increasing in the market, but the number of freelancers is increasing too.
Your proposals must outperform your competition. And, if you want to apply for several jobs to increase your chances of finding a job as soon as possible, you also need to write more proposals in less time.
To make your presentation to clients effective and save valuable time, you can use specific tools that will help you immensely.
Look at these four best proposal writing software for freelancers, and choose the one that works best for you.
Top Four Proposal Writing Software for Freelancers
1. Prospero– An easy to use Proposal writing software
Prospero is a proposal writing software tailored specifically for freelancers and small business owners. Unlike general document creation platforms, Prospero focuses on helping freelancers craft compelling proposals that win clients. The platform combines ease of use with customization options, making it simple to create professional, persuasive proposals quickly. Whether you’re just starting out as a freelancer or are a seasoned pro, Prospero provides the tools you need to present your services effectively and increase your chances of closing deals.

Key Features:
1. Ready-Made Proposal Templates:
Prospero offers a wide selection of beautifully designed proposal templates, suitable for various industries and project types. These templates are fully customizable, allowing you to modify sections to suit the specific needs of your project. With an intuitive editor, you can easily update the content, structure, and design to match your personal brand. This feature is perfect for freelancers who want to save time while still sending out professional-looking proposals.
2. Proposal Tracking:
This proposal writing software gives freelancers insight into client behavior with its proposal tracking system. You can see when a proposal has been opened and how long the client spent on each section. This data helps freelancers better understand client interests and respond proactively. Knowing how your client interacts with your proposal gives you a strategic advantage.
3. E-signatures and Payments:
Freelancers can close deals faster with Prospero’s integrated esignature functionality. Clients can sign proposals digitally, eliminating the need for back-and-forth paperwork. Once the proposal is signed, freelancers can transition smoothly into invoicing, thanks to Prospero’s payment integration. Freelancers can accept payments directly making it easy to finalize agreements and get paid without delays.
4. Proposal Analytics:
For freelancers who want to continuously improve their proposals, Prospero offers detailed analytics on how proposals perform. You can track metrics like how often your proposals are opened and how long clients spend reading them. These can help you refine your proposal writing process and focus on the content that resonates most with your clients.
5. Live Chat Integration with Chatway:
A recent addition to Prospero’s toolset is its live chat integration with Chatway, which allows freelancers to interact directly with potential clients while they review proposals.
Key Benefits of Chatway Integration:
- Instant Engagement: Clients can request more information without having to leave the proposal, which reduces friction and speeds up decision-making.
- Enhanced Customer Support: Live chat allows freelancers to offer a personalized experience, addressing specific client needs in real time.
- Increased Proposal Approval: By removing the delay between a client’s question and your response, live chat increases the likelihood of clients approving proposals more quickly.
- Multilingual Support: Chatway’s live translation feature allows freelancers to communicate with clients worldwide, breaking down language barriers and fostering stronger global client relationships.
Why It’s Great for Freelancers:
Prospero is specifically designed to cater to freelancers, offering features that streamline the proposal creation process while improving your chances of winning new clients. It strikes the right balance between simplicity and professionalism, ensuring that freelancers can create detailed, persuasive proposals without needing advanced design skills.
One of the most valuable aspects of Prospero is its user-friendly interface. Freelancers don’t have to spend hours learning how to use complex software—Prospero’s intuitive design allows you to get started quickly. With just a few clicks, you can generate and send proposals that look polished and professional, even if you’re short on time.
Also, the live chat integration with Chatway is a game changer for freelancers. It allows you to respond to potential clients’ questions as they come up, without the back-and-forth of email, improving response times and client satisfaction. Having this level of real-time engagement while a client reviews your proposal can make a significant difference in winning projects, as it allows you to build rapport and address concerns instantly.
Pricing: You can try this proposal writing software for 14 days for free.
Prospero offers you the option of a monthly subscription with a price of $10 per user, or an annual with a price of $8 per user a month. Whatever option you choose, you can make an unlimited number of proposals.
2. PandaDoc
PandaDoc is a feature-rich proposal and document management platform that helps freelancers streamline their proposal creation process and manage client contracts, quotes, and agreements. Known for its modern, user-friendly interface and robust set of tools, PandaDoc is designed to make the process of creating, sending, tracking, and signing proposals as efficient as possible. Whether you’re a freelancer managing a few clients or scaling your business, PandaDoc can significantly enhance your workflow and help you win more projects.

Key Features:
1. Customizable Proposal Templates:
PandaDoc provides a library of customizable proposal templates that are tailored to various industries and project types. You can choose a template that fits your needs, then modify it to reflect your branding, project scope, pricing, and timeline. The drag-and-drop editor makes it easy to add or remove sections, images, and tables, allowing freelancers to create professional-looking proposals in minutes.
2. E-Signatures and Document Tracking:
One of PandaDoc’s standout features is its e-signature functionality, which allows freelancers and clients to sign proposals digitally, eliminating the need for paper contracts or external signing tools. This feature accelerates the agreement process, enabling freelancers to close deals faster.
PandaDoc also provides detailed document tracking, allowing you to see when a client opens your proposal, how much time they spend on each section, and when they sign. This insight helps freelancers understand client behavior and follow up more strategically.
3. Integrations with Other Tools:
PandaDoc integrates with a variety of popular tools and platforms that freelancers may already be using, such as CRM systems , project management tools, and cloud storage services. These integrations enable freelancers to work within their existing systems, further simplifying the proposal creation and client management process.
4. Collaborative Editing:
PandaDoc offers real-time collaboration features, allowing freelancers to work alongside their clients on proposals. Clients can leave comments directly in the document, making it easier to negotiate terms before finalizing the agreement. This collaborative environment helps to build trust and reduces the back-and-forth communication typically required during the proposal process.
Why It’s Great for Freelancers:
PandaDoc is ideal for freelancers who want a seamless, all-in-one solution for managing proposals, contracts, and payments. Its customizable templates, e-signature functionality, and payment processing integrations make it easier to manage the entire client relationship from proposal to payment, eliminating the need to switch between multiple tools.
For freelancers who often find themselves buried in administrative tasks, PandaDoc’s workflow automation features are invaluable. Automating repetitive tasks such as follow-ups and contract generation allows freelancers to focus on delivering quality work.
Additionally, the real-time collaboration features of PandaDoc allow freelancers to work directly with clients on their proposals, fostering a more engaging and transparent relationship. Being able to quickly negotiate terms or clarify project details reduces delays in getting contracts signed and projects started.
Pricing: Every package has its free trial. After that, you can upgrade to some of the paid plans. Starter plan costs $35 per seat per month.
3. Proposify
This is a proposal writing software that simplifies the process of creating, sending, and tracking proposals for freelancers. It’s designed to help freelancers create visually appealing proposals that look great and convert more leads into clients.

Key Features:
1. Customizable Templates:
Proposify provides a wide selection of professionally designed proposal templates that can be tailored to fit your specific business needs. Whether you’re a graphic designer, consultant, writer, or web developer, there’s a template available to match your industry. The editor makes it easy to add or remove sections, images, videos, and tables, giving freelancers the flexibility to create proposals that reflect their personal branding and service offerings. This not only saves time but also ensures your proposals are polished and professional.
2. Proposal Tracking and Analytics:
Proposify gives freelancers insight into how potential clients interact with their proposals. You can track when a client opens the proposal, how much time they spend on each section, and whether they’ve downloaded or forwarded it. These detailed analytics provide invaluable information, helping freelancers gauge client interest and determine the best time to follow up. Knowing exactly when a client is reviewing your proposal can help you reach out at the right moment, increasing your chances of closing the deal.
3. Integrations with Other Tools:
Proposify integrates with a variety of tools that freelancers may already be using, including CRM systems like HubSpot and Salesforce, accounting tools like QuickBooks and Xero, and project management platforms like Asana and Trello. These integrations allow freelancers to seamlessly incorporate Proposify into their existing workflow, making it easier to manage clients and projects without switching between multiple platforms.
4. Content Library:
Freelancers can create a content library within Proposify, where they can store frequently used sections, such as service descriptions, case studies, bios, and pricing tables. This saves time by enabling you to quickly insert these elements into new proposals, ensuring consistency and reducing repetitive work. The ability to store content also ensures that proposals are always on-brand and aligned with your previous submissions.
Why It’s Great for Freelancers:
Proposify is an ideal proposal writing software for freelancers looking to create professional, high-converting proposals while minimizing the time spent on repetitive tasks.
The ability to store frequently used content in the content library and the drag-and-drop editor also means that even freelancers with no design experience can create polished, brand-consistent proposals. Proposify’s e-signature functionality further speeds up the deal-closing process, helping freelancers secure contracts more quickly without the hassle of paperwork.
For freelancers who collaborate with others or handle multiple projects at once, Proposify’s team collaboration and workflow automation tools are a huge advantage. These features ensure that everyone involved in a project can contribute to the proposal, while automated reminders keep things moving forward.
Pricing: You can start a Proposify with a 14-day free trial. Pricing starts with the Basic plan at $35/seat per month.
4. Bonsai
Bonsai is an all-in-one freelancing tool designed specifically to meet the needs of independent workers, freelancers, and consultants. While many tools focus solely on individual aspects of freelancing, Bonsai offers a broad suite of features that cover the entire project lifecycle. From proposal writing to invoicing and time tracking, Bonsai simplifies every stage of client work, allowing freelancers to focus more on their craft.

Key Features:
1. Proposal Templates:
Bonsai helps freelancers create professional, branded proposals quickly with its pre-designed templates. These templates can be customized to match your branding, ensuring that every proposal you send reflects your unique style. Additionally, the proposals integrate with other Bonsai’s features, making it easy to convert a proposal into an active project.
2. Integrated Workflow:
Once a proposal is accepted by a client, Bonsai simplifies the transition to the next stages of the project. With one click, you can turn your approved proposal into a legally binding contract, complete with digital signatures. From there, Bonsai makes invoicing and payment collection easy by linking to your proposal and contract, ensuring an automated workflow from start to finish. This integrated process helps freelancers avoid repetitive data entry and reduces the risk of human error.
3. Task Management:
Managing multiple projects and deadlines is a common challenge for freelancers, and Bonsai addresses this with its built-in task management system. Freelancers can organize their work by breaking down projects into specific tasks, assigning deadlines, and tracking deliverables. The task management tool also integrates with time tracking, making it easier to monitor how much time is being spent on each task and project. This feature allows freelancers to stay organized and ensure that no deadlines are missed, contributing to more efficient project management.
4. Client CRM (Customer Relationship Management):
Bonsai’s CRM feature allows freelancers to keep all client communications, documents, and project-related information in one place. This means you can easily reference past conversations, contracts, or proposals without having to dig through multiple platforms or emails. The centralized system ensures that all interactions with your clients are well-documented, fostering a professional relationship and streamlining future communications. Having this information accessible also reduces the time spent on administrative tasks, allowing freelancers to focus on their core work.
Why It’s Great for Freelancers:
Bonsai is designed for freelancers, serving professionals like designers, writers, consultants, and developers across various industries.
Bonsai’s features address freelancers’ specific challenges, including managing clients, contracts, payments, and tracking time efficiently.
The biggest advantage of Bonsai is its ability to manage the entire client lifecycle in one platform. From the moment you send a proposal to the final payment, every stage of the process is connected. This reduces the need for freelancers to juggle between different software tools for tasks like invoicing, time tracking, and client communication. Everything is neatly organized in one place, saving freelancers both time and effort.
Additionally, Bonsai helps freelancers present a polished, professional image to clients. Proposals, contracts, and invoices are all customizable and branded, helping to reinforce your identity as a professional and reliable freelancer. The automated workflows ensure that nothing falls through the cracks, allowing freelancers to focus on delivering quality work rather than chasing down payments or managing paperwork.
In summary, Bonsai’s all-in-one platform is invaluable for freelancers, streamlining workflows, saving time, and helping maintain a professional and efficient business, allowing more focus on their craft.
The bottom line
For freelancers, the right proposal writing software can streamline your workflow, win more projects, and manage client relationships effectively. Whether you need simple proposal creation or an all-in-one tool, Prospero, PandaDoc, Proposify, and Bonsai offer features to suit your business needs.
However, if you want a simple yet extremely effective tool, try Prospero.