Are you tired of spending hours creating business proposals using outdated methods? Online business proposal builders could be the solution you’ve been looking for this year!
These powerful tools allow you to create, edit, and manage proposals electronically. They can save you time while ensuring your proposals look professional and visually appealing.
With so many online proposal builders available, how do you choose the right one for your business? Don’t worry; we’ve got you covered! As we navigate 2025, several platforms have emerged as leaders in the business proposal creation space. Here are the top three online business proposal builders that stand out this year, selected based on their user-friendliness, robust feature sets, and ability to cater to businesses of various sizes:
Benefits of Using Online Business Proposal Builders
Some of the key benefits of using an online proposal builder include the following:
It’s gonna save you time!
An online proposal builder can significantly reduce the time it takes to create proposals compared to manual creation. You can quickly reuse elements such as pricing tables, images, and text, and collaborate with team members in real time. This makes the proposal creation process more efficient and effective.
You can look more professional and credible
Proposal builders can create professional and visually appealing proposals using a variety of templates and design options. With these tools, you can easily develop proposals that stand out and convey your message effectively.
Customize the way you want it
Customize proposals to fit the needs of specific clients and projects. You can include relevant information and highlight the points most impactful to your target audience.
Edit fonts, colors, and backgrounds, and add integrations, videos, images, and more. By tailoring your proposals this way, you can increase the chances of winning new business.
Faster delivery and turnaround time
Easily deliver your proposals electronically, which can be more convenient for you and your clients. There are online business proposal builders that offer e-signature, too.
Let’s look at some of the best online proposal builders on the market.
Top 3 Online Business Proposal Builders for 2025
Prospero
Prospero is a powerful online business proposal builder that lets you create professional, stunning proposals with ease. It offers a range of features designed to make it easier for users to create and manage proposals, such as the ability to customize premade proposal templates and choose from a variety of industries available.
Win more projects with features that can optimize your proposals for maximum conversions.
Enjoy the benefits of having a seamless eSignature feature for securely signing and managing contracts, a tracking analytics dashboard, customization options, and integrations.
Such customization options allow you to edit the templates or create everything from scratch. You can add images, texts from the content library, videos, portfolio, and background photos.
With Prospero, you can also get insights into how your online proposals are performing, such as open rate, close rate, and more, and get notified of key events via email. Save your proposals as PDFs and close more deals via WhatsApp, email, and call.
Everything you might need for your proposals is already here, and you’ll get the best value for your investment while you close deals more efficiently.
Top Features
- Customizable proposal templates for various industries: Prospero offers ready-made proposal templates tailored to different industries, allowing users to quickly adapt structure, sections, and branding to match their specific services and client expectations.
- Digital signature: Built-in e-signatures let clients sign proposals instantly, removing friction from the approval process and helping you close deals faster without external tools.
- AI text generator: Prospero’s AI text generator helps you draft, refine, or rewrite proposal content in seconds, making it easier to create persuasive copy even when you are short on time or ideas.
- Lots of customization options: Users can fully customize layouts, colors, fonts, pricing tables, and content blocks to align proposals with their brand identity and presentation style.
- Compatibility with different devices, including mobile: Proposals created in Prospero are fully responsive, ensuring a smooth viewing and signing experience across desktops, tablets, and mobile devices.
- Add users and manage roles for your proposals: Prospero allows you to invite team members and assign roles, making collaboration easier while maintaining clear control over who can view, edit, or manage proposals.
- Edit permissions and ensure security: Granular permission settings help protect sensitive information by restricting access and editing rights, ensuring proposals remain secure and properly managed.
- Accurate tracking analytics: Real-time analytics show when proposals are opened, viewed, or signed, giving you valuable insights into client engagement and helping you follow up at the right time.
- Smooth integration with Chatway live chat integration to interact with clients in real time: Prospero integrates seamlessly with Chatway, enabling real-time conversations with prospects directly from your website or proposal flow to answer questions and speed up decision-making.
- Integration with third-party apps such as Slack, Zapier, Make (Integromat), Stripe, and more: Prospero connects with popular third-party tools to automate workflows, manage notifications, process payments, and sync data across your existing business stack.
- Reliable customer support: Prospero provides dependable customer support to help users resolve issues quickly, understand features better, and get the most value from the platform.
Pricing
Prospero is free for 14 days, so you get to familiarize yourself with its tools and features.
Depending on the size of your team, you can subscribe to Prospero’s paid plan starting at $19 a month. It already includes all the essential features you need: unlimited proposals, analytics, integrations, content library, proposal templates, and chat support.
If your team has two or more members, you can unlock additional features, including proposal sharing, collaboration, and user roles.
Ideal For: Freelancers, small business owners, and consultants who want a simple and affordable way to craft professional proposals. Prospero’s intuitive design and straightforward pricing make it a popular choice for individuals or small teams with minimal proposal needs.
Proposify
Proposify remains a favorite among businesses for its intuitive interface and comprehensive features. This platform excels at balancing aesthetics and functionality, making it ideal for crafting professional, persuasive proposals.
This online business proposal builder makes it easy to create professional, visually appealing proposals that align with your brand. Plus, you can tailor your proposals to specific clients and projects, including pricing tables, images, and text, to ensure accurate information and emphasize the key points for your target audience.
But Proposify isn’t just about making your proposals look good – it also includes practical features like customization options, templates, an electronic signature, and online payment. And if you’re working with a team, Proposify makes it easy to collaborate in real-time and track progress.
You can definitely save time in creating professional proposals and improve your chances of winning new business.
Top Features
- Reliable content and brand management
- Content library
- Privacy and permission
- CRM integrations
- Analytics and metrics
- Notifications
- Electronic signature
- Client Preview
- Availability in different languages
Pricing
Proposify offers a 14-day free trial with access to the features of its “Team Plan”. Proposify’s plans start at $29 per two users per month. The plans include features such as unlimited documents, E-signatures & payments, custom fields & forms, content library, and integration with popular project management tools.
If your team is more than 10, it’s recommended to get the Business plan. You can unlock all the features in the Team plan, plus premium support, User roles and permissions, approval workflows, integration with Salesforce, and more.
Ideal For: Small to medium-sized businesses, freelancers, and agencies seeking a user-friendly yet powerful proposal tool.
Qwilr
Qwilr is a platform for creating proposals and documents, designed for teams looking for polished, interactive proposals without the stress of traditional design tools. Its clean interface makes it particularly appealing to sales teams, agencies, and service-based businesses that prioritize speed, clarity, and client experience.
Qwilr allows you to create visually engaging, web-based proposals that feel more like landing pages than static documents. With Qwilr, you can easily customize content for each client by adding pricing tables, images, videos, and structured sections that guide prospects through your offer. The platform helps ensure your proposals are not only on-brand but also optimized to communicate value clearly and persuasively.
In addition to presentation, Qwilr supports the entire proposal workflow. It includes reusable templates, dynamic pricing, electronic signatures, and secure payment options, allowing clients to review and approve all within the same document. For teams, Qwilr offers collaboration features, version control, and performance tracking to ensure everyone remains aligned throughout the sales process.
Top Features
- Interactive, web-based proposal pages
- Customizable templates and reusable content blocks
- Dynamic pricing tables and optional payments
- Electronic signatures
- Real-time collaboration and version control
- Proposal analytics and engagement tracking
- Client activity notifications
- CRM integrations
- Brand styling and theming tools
- Secure hosting and sharing links
Pricing
PandaDoc
PandaDoc is a popular proposal and document automation tool used by businesses that want to create, send, and manage proposals faster. It combines ease of use with powerful features, making it a strong option for sales teams, freelancers, and growing companies.
With PandaDoc, you can customize each proposal with your own text, images, pricing tables, and branding so it fits your business and speaks directly to each client’s needs. Everything is designed to help you present your offer clearly and avoid confusion during the sales process.
PandaDoc includes ready-made templates, electronic signatures, and payment options, so clients can review, sign, and pay without leaving the document. Overall, PandaDoc helps you save time, stay organized, and close deals faster by turning proposals into smooth, end-to-end sales documents.
Top Features
- Easy-to-use proposal and document editor
- Ready-made and customizable templates
- Content library for reusable sections
- Pricing tables with payment support
- Electronic signatures
- Real-time document tracking and notifications
- Team collaboration and approval workflows
- CRM integrations
- Analytics to track views and engagement
- Secure document sharing
Pricing
Juro
Juro is a fantastic option when searching for online proposal builders that help businesses streamline and automate their contracts and proposal process. It’s seriously a game-changer! With Juro, you can create, sign, and manage all your contracts and other legal documents in one place, with features like templates and electronic signature capabilities. Plus, it integrates with other business tools like CRM systems, which makes everything super efficient.
Juro also offers self-service contracts, along with its user-friendly template editor, workflow builder, reminders, storage, and more. This proposal builder is perfect for entrepreneurs, legal teams, sales, HR, and finance specialists.
Top Features
- Wide variety of customization options
- Up to 5000+ integrations
- Workflow builder
- Renewal reminders
- Digital signature
- Smart storage
Pricing
Pricing
Juro’s pricing isn’t explicitly stated on their website. To access the right plan for your business, you’re required to answer some questions and eventually receive a price customized to your specific needs. Some plans may also include additional features and services, such as custom branding or integration with other business tools.
Factors to Consider When Selecting an Online Business Proposal Builder
Choosing the right proposal builder can have a significant impact on your business outcomes. Here are some key factors to consider:
- Ease of Use: Ensure the platform has an intuitive interface, especially if your team isn’t tech-savvy.
- Customization Options: Look for tools that allow you to tailor proposals to match your brand’s identity and style.
- Integration Capabilities: Check if the software integrates with your existing tools, such as CRMs, payment systems, and document management platforms.
- Analytics and Tracking: Opt for platforms that provide insights into client behavior to refine your proposal strategy.
- Collaboration Features: If multiple team members are involved, choose a tool that supports real-time collaboration.
- Cost and Scalability: Assess whether the pricing aligns with your budget and if the tool can grow with your business needs.
Final Thoughts
So there you have it – some of the best online proposal builders. No matter which one you choose, you’ll be able to streamline your proposal creation process and create professional, visually appealing proposals that will help you win new business. Happy proposal building!
Top Tip: If you’re looking to start building your proposal easily, head to Prospero. It offers a wide array of proposal templates, advanced tools, and customization features to get you going. Plus, you get good value for your money. Create your first proposal today!
