A well-crafted business proposal can be the difference between winning a new client and losing out to a competitor. Traditional methods, such as paper-based processes or generic word processing software, can be time-consuming, error-prone, and hinder collaboration. That’s where proposal management software comes into play.
Proposal management software is designed to streamline the entire proposal lifecycle, from initial planning to final negotiation. These tools offer a range of features that can significantly enhance efficiency, improve collaboration, and increase the overall quality of your proposals. By automating repetitive tasks, providing templates and libraries, and facilitating real-time tracking, proposal management software empowers businesses to create professional, compelling proposals that resonate with clients and drive revenue growth.
In this article, we will explore the top 5 proposal management software solutions for 2024. These carefully selected tools have been evaluated based on their features, usability, scalability, and overall value proposition. Whether you’re a small business owner or a large enterprise, you’ll find valuable insights to help you choose the best proposal management software for your specific needs.
Why Should You Consider Using a Proposal Management Software?
Your employees could spend hours crafting a single business proposal if you don’t have proposal management software in place.
The process takes time for each proposal, from sourcing materials to waiting for information and piecing everything together. Then, after the proposal is completed, the clock starts ticking again for the next one.
The proposal process is simpler and more efficient when using a proposal automation system like the ones listed below.
Your sales team may use proposal templates to distribute documents across several platforms and work with colleagues and clients worldwide. This helps your organization become more productive by reducing the time it takes to create and deliver tailored proposals.
Proposal management software advantages include time and expense savings (no more drafting and creating a proposal from scratch in Word every time you try to acquire new business), as well as proposals that close more sales since they’re elegantly branded, collaborative, and consistent throughout each client presentation.
Best Proposal Management Software to Consider
1. Prospero
Prospero allows you to generate beautiful proposals, track your performance, and have your clients sign them digitally from any device.
Choose from a wide range of pre-made content and proposal templates, store your sections and templates, interact with clients via live chat, save time, and interface with payment, CRM, and invoicing software through Prospero app integrations.
You can also invite members of your team and assign permissions and roles to them.
Features
The main features of Prospero are its proposal creation tools. Each proposal can include your logo, photos, videos, and other branding aspects.
Its proposal templates cater to a variety of industries and niches, but you may customize them by adding or removing segments as needed.
You may access your documents from anywhere because Prospero is a cloud-based tool.
It also has an analytics program that tracks if your proposal is being read, how long it is being read for, and how many times it is being opened.
Pricing
There is only one plan with two payment choices at Prospero:
- Monthly – $10/month
- Yearly – $8/month paid annually
Prospero offers a 14 day free trial. Each plan can be canceled at any time.
Reviews
Prospero is one of the most cost-effective proposal generation documents on the market when compared to its competitors.
Individual users who are new to the proposal creation process may appreciate its simplicity and basic tools.
2. PandaDoc
PandaDoc is an all-in-one document workflow automation platform that enables fast-growing teams to develop, manage, and sign digital documents such as proposals, quotations, and contracts faster.
Features
Proposals can be written from scratch or a template. PandaDoc has over 450 proposal templates, so you’ll almost certainly be able to find one that fits your needs.
PandaDoc features automation that makes creating new proposals a breeze. Client information does not need to be typed into the proposal. Instead, names, addresses, and other contact information are stored in a ‘variable.’
Pricing
PandaDoc’s non-enterprise customers can pay anything between $35 and $65 per user per month.
- Starter: $35 per month for each user
- Business: $65 per month per user
- Enterprise: Contact PandaDoc sales team for a quote
Reviews
Many have said that PandaDoc has a user-friendly platform, and a firm’s proposals can be swiftly prepared and updated thanks to its content library.
3. Better Proposals
Better Proposals is an online proposal building and management tool that allows users to produce professional-looking proposals quickly and easily.
Its program is designed to provide clients with high-quality and effective proposals through user-friendly services.
Features
The following are some of the reports that Better Proposals can generate for you:
- Sales Overview
- Sales by Month, Quarter, and Year
- Average Conversion Rate and Time-To-Signing
- Revenue by Product
- View Statistics by Team Member
- See Conversion Rate by Template
Pricing
The following are its three subscription plans:
- Starter: $19 per month and comes with 50 proposals per month.
- Premium: $29 per month and includes 50 monthly proposals, Zapier and project management connectors, and an API.
- Enterprise: $49 a month and comes with limitless proposals, one-on-one training, Premium services, and more.
Review
Everything you need is in one place on the platform’s dashboard. It’s simple to switch between tabs, and seeing your monthly sales progress is a huge plus.
4. Proposify
Proposify is business proposal software that automates the development of quotations, contracts, and other sales documents, allowing salespeople to close more transactions by getting beautiful documents into the hands of their prospects faster.
Features
Templates and editing are two important aspects of electronic signature software. You can use pre-built proposal templates or design your own with Proposify. The platform has a lot of tools that make document editing easier. This includes the following:
- A document editor
- A content library
- Custom branding
- Support for multiple languages
Pricing
Proposify’s pricing starts at 35 dollars per seat per month and goes up to $65 per month for the 10-person Business Plan. Advanced features are available on more expensive plans that are not available on cheaper plans.
- Basic Plan: $35 per seat/ month
- Team Plan: $49 per seat/ month
- Business Plan: $65 per seat/ month for a group of 10 or more users
Review
Overall, Proposify is a strong proposal software solution that many customers suggest for sales teams. Proposify is less expensive than competitors such as DocuSign and PandaDoc, but not by much.
5. Revv.so
Revv.so gives you the option of using its extensive template library to generate papers or uploading and sending external WORD/PDF documents for electronic signatures.
It also includes a variety of signature types to accommodate any eSignature scenario.
Features
The platform keeps you up to date with quick notifications, document analytics, and audit trails.
With email and SMS authentication, Revv.so doubles the security of your eSigning procedure. The platform combines a strong demonstration of eSignature with cutting-edge evidence management.
Pricing
Revv.so’s pricing isn’t publicly available. However, prospective customers can reach out to the Revv.so team for a quote.
Review
Many have said that Revv.so assists in generating quotations and obtaining customer signatures. The turnaround time for creating and approving quotes has improved significantly.
Conclusion
Choosing the best online proposal software is a crucial step in streamlining a company’s sales and marketing procedures.
Consider pricing, scalability, integrations, and general usefulness when selecting a tool.
If you want a powerful, user-friendly, and affordable proposal management tool, Prospero is the best choice for you. Sign up today and see for yourself!
