Top 5 Proposal Management Software for 2022

Posted by Abbey Claire Dela Cruz | September 11, 2022 | All, proposals

This article will assist you in comparing and evaluating the best proposal management software and other RFP response solutions promptly.

The article will go over how to write a business proposal, focusing on those that provide a variety of proposal management software for various needs.

Proposal software, also known as proposal writing software or proposal management software, is a computer tool that assists users in the creation of business proposals, presentations, and RFP responses.

It helps marketing and sales teams produce customized solutions to RFPs by streamlining the proposal production process.

Why Should You Consider Using a Proposal Management Software?

Your employees could spend hours crafting a single business proposal if you don’t have proposal management software in place.

The process takes time for each proposal, from sourcing materials to waiting for information and piecing everything together. Then, after the proposal is completed, the clock starts ticking again for the next one.

The proposal process is simpler and more efficient when using a proposal automation system like the ones listed below.

Your sales team may use proposal templates to distribute documents across several platforms and work with colleagues and clients worldwide.

This helps your organization become more productive by reducing the time it takes to create and deliver tailored proposals.

Proposal management software advantages include time and expense savings (no more drafting and creating a proposal from scratch in Word every time you try to acquire new business), as well as proposals that close more sales since they’re elegantly branded, collaborative, and consistent throughout each client presentation.

Best Proposal Management Software

1. Prospero

Prospero allows you to generate beautiful proposals, track your performance, and have your clients sign them digitally from any device.

Choose from a wide range of pre-made content and proposal templates, store your sections and templates, save time, and interface with payment, CRM, and invoicing software through Prospero app integrations.

You can also invite members of your team and assign permissions and roles to them.


The main features of Prospero are its proposal creation tools. Each proposal can include your logo, photos, videos, and other branding aspects.

Its proposal templates cater to a variety of industries and niches, but you may customize them by adding or removing segments as needed.

You may access your documents from anywhere because Prospero is a cloud-based tool.

It also has an analytics program that tracks if your proposal is being read, how long it is being read for, and how many times it is being opened.


There is only one plan with two payment choices at Prospero:

  • Monthly – $10/month
  • Yearly – $8/month paid annually

There are no free trials or contracts available. Each plan can be canceled at any time.


Prospero is one of the most cost-effective proposal generation documents on the market when compared to its competitors.

Individual users who are new to the proposal creation process may appreciate its simplicity and basic tools.

2. PandaDoc

PandaDoc is an all-in-one document workflow automation platform that enables fast-growing teams to develop, manage, and sign digital documents such as proposals, quotations, and contracts faster.


Proposals can be written from scratch or a template. PandaDoc has over 450 proposal templates, so you’ll almost certainly be able to find one that fits your needs.

PandaDoc features automation that makes creating new proposals a breeze. Client information does not need to be typed into the proposal. Instead, names, addresses, and other contact information are stored in a ‘variable.’


PandaDoc’s non-enterprise customers can pay anything between $0 and $59 per user per month. The more advanced plans come with extra features that aren’t available on the less expensive plans.

Free eSign: $0 per month per user

  • Essentials: $25 per month for each user
  • Business: $59 per month per user
  • Enterprise: Contact PandaDoc for a quote


Many have said that PandaDoc has a user-friendly platform, and a firm’s proposals can be swiftly prepared and updated thanks to its content library.

3. Better Proposals

Better Proposals is an online proposal building and management tool that allows users to produce professional-looking proposals quickly and easily.

Its program is designed to provide clients with high-quality and effective proposals through user-friendly services.


The following are some of the reports that Better Proposals can generate for you:

  • Sales Overview
  • Sales by Month, Quarter, and Year
  • Average Conversion Rate and Time-To-Signing
  • Revenue by Product
  • View Statistics by Team Member
  • See Conversion Rate by Template


The following are its three subscription plans:

  • Starter: $19 per month and comes with ten proposals per month.
  • Premium: $29 per month and includes 50 monthly proposals, Zapier and project management connectors, and an API.
  • Enterprise: $49 a month and comes with limitless proposals, one-on-one training, Premium services, and more.


Everything you need is in one place on the platform’s dashboard. It’s simple to switch between tabs, and seeing your monthly sales progress is a huge plus.

4. Proposify

Proposify is business proposal software that automates the development of quotations, contracts, and other sales documents, allowing salespeople to close more transactions by getting beautiful documents into the hands of their prospects faster.


Templates and editing are two important aspects of electronic signature software. You can use pre-built proposal templates or design your own with Proposify. The platform has a lot of tools that make document editing easier. This includes the following:

  • A document editor
  • A content library
  • Custom branding
  • Support for multiple languages


Proposify’s pricing starts at zero dollars per month and goes up to $549 per month for the 10-person Business Plan. Advanced features are available on more expensive plans that are not available on cheaper plans.

  • Free Plan: $0 per month for one user
  • Team Plan: $49 per month per user
  • Business Plan: $549 per month for a group of 10 or more users


Overall, Proposify is a strong proposal software solution that many customers suggest for sales teams. Proposify is less expensive than competitors such as DocuSign and PandaDoc, but not by much.

5. gives you the option of using its extensive template library to generate papers or uploading and sending external WORD/PDF documents for electronic signatures.

It also includes a variety of signature types to accommodate any eSignature scenario.


The platform keeps you up to date with quick notifications, document analytics, and audit trails.

With email and SMS authentication, doubles the security of your eSigning procedure. The platform combines a strong demonstration of eSignature with cutting-edge evidence management.

Pricing is free to use and comes in three different pricing plans:

  • Basic: $19 per month per user (paid monthly)
  • Premium: $49 per month per user (paid monthly) 
  • Business: $99 per month per user (paid monthly) 


Many have said that assists in generating quotations and obtaining customer signatures. The turnaround time for creating and approving quotes has improved significantly.


Choosing the best online proposal software is a crucial step in streamlining a company’s sales and marketing procedures.

Consider pricing, scalability, integrations, and general usefulness when selecting a tool.

If you want a powerful, user-friendly, and affordable proposal management tool, Prospero is the best choice for you. Sign up today and see for yourself!


She is the Marketing Manager of Prospero. She specializes in content writing, marketing, and SEO.